From: Phil Jones <p.jones@uea.ac.uk>
To: "Darch, Geoff J" <Geoff.Darch@atkinsglobal.com>, "Jim Hall" <jim.hall@newcastle.ac.uk>, "C G Kilsby" <c.g.kilsby@newcastle.ac.uk>, "Mark New" <mark.new@ouce.ox.ac.uk>, <ana.lopez@ouce.ox.ac.uk>, "Anthony Footitt" <a.footitt@uea.ac.uk>, "Suraje Dessai" <s.dessai@uea.ac.uk>, "Clare Goodess" <C.Goodess@uea.ac.uk>, <t.osborn@uea.ac.uk>
Subject: Re: EA 21389 - Probabilistic information to inform EA decision making on climate change impacts - PCC(08)01
Date: Mon May 19 15:35:54 2008
Cc: "McSweeney, Robert" <Rob.Mcsweeney@atkinsglobal.com>, "Arkell, Brian" <Brian.Arkell@atkinsglobal.com>, "Sene, Kevin" <Kevin.Sene@atkinsglobal.com>

    Geoff,
       Clare is off to Chelsea - back late tomorrow. We (Clare, Tim and me)
    have had a brief meeting. Here are some thoughts and questions we had.
    1. Were we going to do two sets of costings?
    2. Those involved in UKCIP08 (both doing the work and involved in the SG) have
    signed confidentiality texts with DEFRA. Not sure how these affect access to
    the headline messages in the drafts we're going to be looking at over the next few
    months.  Also not sure how these will affect the UKCIP workshops that are coming
    up before the launch.
    3. We then thought about costs for the CRU work. We decided on 25K for all
    CRU work. At £500 per day this comes to 50 days. We then split this into
    the tasks:  5 - 5 days, 6 - 5 days, 7 - 30 days, 10/11 - 5 days, which leaves 5
    more days for meetings. Assumed the 25K was without travel to the meetings.
    4. On CVs and pen portraits. Clare will send one before she leaves. Are what you
    have for Tim and me OK?
    5. Some thoughts on Tasks 6 and 7
    Task 6 - assumed this was mostly Newcastle. Tim's work on rainfall extremes could be
    fed in, and we can do something on non-rainfall variables. Assume also you expect us to
    do waves, but not sure what we can do. It seems as though sea level has become waves?
    Task 7 - assumed here Newcastle (Chris/Hayley) would be doing something on
    blocking (large-scale variability). Oxford would do the final bit on conceptual
   representation
    of emissions and climate system and sensitivities, so based on GCMs.
    This leaves CRU for the other three, which we base mainly on the 11 RCM runs,
    which we can access through LINK. We could also use ENSEMBLES runs for the others,
    but these would be RCMs. They seem more relevant for the sorts of scales UKCOP08
    is working at.
    All just a few thoughts at this time.
    Can you send the UKWIR bid that went off, so we have a copy?
    Cheers
    Phil
   At 09:06 16/05/2008, Darch, Geoff J wrote:

     Dear all,
     Please find attached the final tender pack for the Environment Agency
     bid.  The tasks have been re-jigged, with the main change being a
     broadening of flood risk management to flood and coastal erosion risk
     management (FCERM).  This means a wider audience to include all
     operating authorities, and the best practice guidance required (new Task
     11) is now substantial element, to include evaluation of FCERM climate
     change adaptation, case studies and provision of evidence to help
     upgrade the FCDPAG3 Supplementary Note.
     We have just one week to finish this tender, as it must be posted on
     Friday 23rd.  We are putting together the bid document, which we'll
     circulate on Monday 19th, but in the meantime, and by the end of Tuesday
     20th, I need everyone to send information (as indicated in brackets) to
     support the following structure:
     + Understanding of the tender
     + Methodology and programme (methodology for tasks / sub-tasks - see
     below - and timing)
     + Project team, including individual and corporate experience (who you
     are putting forward, pen portraits, corporate case studies)
     + Financial and commercial (day rates and number of days; please also
     highlight potential issues with the T&Cs e.g. IPR)
     + Health & Safety, Quality and Environmental Management
     + Appendices (full CVs, limited to 6 pages)
     Please send to me and Rob McSweeney.  The information I have already
     e.g. on day rates, core pen portraits etc will go straight into the
     version we're working on, so no need to re-send.
     In terms of tasks (new nos.), the following organisation is suggested
     based on what has been noted to date:
     Task 1 (Inception meeting and reporting) Atkins, supported by lead
     representatives of partners
     Task 2 (Project board meetings) Atkins, supported by lead
     representatives of partners
     Task 3 (Analysis of user needs) Atkins with Tyn@UEA and OUCE, plus
     Futerra depending on style
     Task 4 (Phase 2 programme) Atkins, supported by all
     Task 5 (Interpret messages from UKCIP08 projections) CRU, OUCE and
     Newcastle, with Atkins advice on sectors
     Task 6 (Development of business specific projections) Newcastle and CRU,
     with Atkins advice on policy and ops
     Task 7 (Putting UKCIP08 in context) CRU, Newcastle and OUCE
     Task 8 (User guidance) Atkins, Tyn@UEA, Futerra
     Task 9 (Pilot studies) Atkins, Newcastle, OUCE, Tyn@UEA
     Task 10 (Phase 3 programme) Atkins, supported by all
     Task 11 (Best Practice Guidance for FCERM) Newcastle and Atkins, with
     CRU
     Task 12 (Awareness raising events) Atkins, key experts, Futerra (perhaps
     as an option as EA are quite specific here)
     Task 13 (Training events) Atkins and Futerra
     Note that Futerra is a communications consultancy, specialising in
     sustainability, who will input on workshops and on the guidance
     documents.
     I'll be in touch again early next week.
     Best wishes,
     Geoff
     Geoff Darch
     Senior Consultant
     Water and Environment
     ATKINS
     Broadoak, Southgate Park, Bakewell Road, Orton Southgate, Peterborough,
     PE2 6YS, UK
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     Fax: +44 (0) 1733 366999
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   Prof. Phil Jones
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   University of East Anglia
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